iHeartMedia Administrative Support/Sales Assistant in Lexington, Kentucky

Current employees and contingent workers click here at https://wd5.myworkday.com/iheartmedia/d/task/3005$4482.htmld to apply and search by the Job Posting Title.

iHeartMedia Stations

Job Summary:

Provides support in sales administration, generates sales-related reports , and acts as an extension of the sales team.


  • Provides administrative and/or process support for contract administration, customer service, and order history.

  • Acts as an extension of the sales team by assisting with product pricing, sales development, sales material creation, marketing communications, sponsorship proposals & recaps.

  • Generates contract confirmations, reports related to sales activities & revenue data, pool reports, unapproved credits, etc.

  • Responds to client requests, e.g., spot times.

  • Records and forwards checks, handles contracts for Account Executives, prepares presentations, types & proofreads correspondence, files and makes copies, relieves receptionist.

  • Front counter, Monitors front door entry during normal business hours

  • Buzzes in and Greets clients and winners and directs them to where they need to go

  • Answers Main phone line to answer questions for callers or route calls to the appropriate employee

  • Takes and distributes messages when needed.

  • Inventory and Distribution of Prizes to listeners as directed by promotions.

  • Utilizes Prizewatch to assure prize winner info is recorded for audit purposes

  • Runs annual Prizewatch reports for corporate audit team

  • Runs daily unapproved report for traffic/sales departments and helps traffic track down missing scripts or payments on CIA accounts prior to deadline

  • Assists Sales Dept with administrative items such as, but not limited to, printing and mailing copies of invoices, pulling and distributing aging and transaction detail reports, pulling client payment or credit info, & running and distributing daily lockbox report.

  • FedEx and Postage items

  • Collects and Mails out payments to Lockbox daily via FedEx

  • Assists in running and reviewing reports prior to weekly, broadcast, and monthly billing periods to assure spots are verified, scripts are attached to coop, and electronic invoicing info is not missing prior to invoice generation process.

  • Witness to the Business Manager’s notary on coop invoices for Somerset and Lexington Billing.

  • Other duties as requested.


  • Manages time; focuses on urgent and important tasks; avoids procrastination; follows up; shows strong attention to detail; meets deadlines

  • Adapts to shifts in priorities and urgencies

  • Proficient in Microsoft Office Suite; familiar with Viero and Radio Fusion or demonstrates ability to learn new systems quickly

  • Assumes responsibility & accountability for assignments and tasks

  • Actively listens; clearly and effectively conveys information; uses professional telephone skills; demonstrates effective business writing skills; shows excellent grasp of grammar

  • Exhibits good interpersonal skills; collaborates with others; maintains composure when faced with difficult situations and personalities

  • Demonstrates competitive spirit; shows desire to “move up”


  • 4-year college degree preferred


  • None required


Lexington, KY: 2601 Nicholasville Road, 40503

Position Type


The Company is an equal opportunity employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, protected veteran status, genetic information, or any other legally protected classification or status.

Our organization participates in E-Verify. Click here at http://iheartmediacareers.com/Pages/EEO.aspx to learn about E-Verify.

Current employees and contingent workers click here at https://wd5.myworkday.com/iheartmedia/d/task/3005$1999.htmld to apply and search by the Job Posting Title.

iHeartMedia, Inc. is one of the leading global media and entertainment companies specializing in radio, digital, outdoor, mobile, live events, and on-demand entertainment and information services across the nation and providing premier opportunities for advertisers.

Click Here To Learn More About Us:

www.iheartmedia.com at http://www.iheartmedia.com/Pages/Home.aspx