iHeartMedia Executive Assistant, Artist Relations in New York, New York

Current employees and contingent workers click here at https://wd5.myworkday.com/iheartmedia/d/task/3005$4482.htmld to apply and search by the Job Posting Title.


Job Summary:

Assists top-level executive(s) by providing secretarial and administrative support, frequently involving confidential matters.

Job Description

  • Prepares correspondence, reports, and other administrative tasks

  • Screens telephone calls, greets visitors, and responds to general inquiries.

  • Schedules appointments, plans meetings, keeps phone logs, maintains calendars, coordinates travel arrangements and processes expenses.on behalf of VP and Director of Artist Relations

  • Assist with managing, tracking and compiling artist assets secured for Programming events, tentpole events and Sales initiatives

  • Manages artist programs as assigned

  • Local production oversight for national content captures, acting as the first point of contact for all visiting. Brief talent on concepts upon arrival.

  • Liaise with National editorial and social teams, Entertainment Enterprises and Networks to produce fleshed out concepts for day to day artist captures

  • Provides detailed recaps for labels following execution of artist programs

  • Develop pitch and recap decks, including valuations and artist profiles for iHeart programming and sales initiatives

  • Assists with the production and execution of annual music summits

  • Keeping aware of short and long-term roadmaps on new releases, tours, etc, and using that awareness to identify and secure talent for iHeartMedia performances, client programs and other initiatives

  • Assists with prepping weekly updates on behalf of AR team and deck for NPG meetings

  • Take notes on key calls & meetings as assigned by VP and Director of Artist Relations

  • Assist with booking travel for key executives and expense management

  • Represent iHeartRadio National Artist Relations team at local shows and artist showcases

  • Handles confidential matters with absolute trustworthiness; ensures interactions and transactions are ethical and convey integrity.

  • Anticipates and interprets the needs of management staff without direction.

  • Arranges for back-up when not at desk.


  • Advanced PowerPoint and Excel skills a must.

  • Remarkable attention to detail and a flare for follow-through.

  • A flexible schedule with the ability to work weekends/odd hours

  • Excellent time/project management skills; ability to multi-task.

  • Great people skills and a positive attitude are a must.

  • Proficiency in Microsoft Office suite, social media platforms and search tools

  • Graphic design skills and ability to use Adobe Illustrator and Photoshop a plus

  • Trustworthy when dealing with confidential and private matters

  • Proven ability to set standard of performance excellence for self, assumes responsibility & accountability for assignments or tasks, goes beyond what is expected

  • Stress tolerance: composure when faced with difficult/demanding situations and/or personalities and shifts in priorities and/or tasks

  • Excellent oral and written communication skills, excellent grasp of grammar; actively listens; clearly and effectively conveys information; uses professional telephone skills

  • High degree of collaboration with all levels in the organization

  • Can work independently without close supervision

  • Excellent analytical and decision-making skills

  • Time management: uses appropriate tools to manage time; focuses on urgent and important tasks; shows strong attention to detail; meets deadlines

  • Ability to multi task in a fast-paced environment

Work Experience

  • 1-3 years’ experience as Executive Assistant

  • Media experience preferred


  • 4-year college degree preferred


New York, NY: 125 West 55th Street, 10019

Position Type


The Company is an equal opportunity employer and will not tolerate discrimination in employment on the basis of race, color, age, sex, sexual orientation, gender identity or expression, religion, disability, ethnicity, national origin, marital status, protected veteran status, genetic information, or any other legally protected classification or status.

Our organization participates in E-Verify. Click here at http://iheartmediacareers.com/Pages/EEO.aspx to learn about E-Verify.

Current employees and contingent workers click here at https://wd5.myworkday.com/iheartmedia/d/task/3005$1999.htmld to apply and search by the Job Posting Title.

iHeartMedia, Inc. is one of the leading global media and entertainment companies specializing in radio, digital, outdoor, mobile, live events, and on-demand entertainment and information services across the nation and providing premier opportunities for advertisers.

Click Here To Learn More About Us:

www.iheartmedia.com at http://www.iheartmedia.com/Pages/Home.aspx